We all have those tasks. The ones that we do over and over and over again. The ones that you’d think we’d stop forgetting parts of. But honestly, we still forget. But the good news is that there is a way to stop this from happening. And the best news is that you cans tart doing this today.
That’s right, no waiting to learn something, no courses, no time consuming things to wait for. Just straight up implementation. Say hello to workflows.
What A Workflow Is
In it’s most complex form, a workflow is the itemized list of tasks that you can copy and paste or at least replicate again and again to make sure that nothing is left out of the process of doing something.
At it’s most simple, a workflow is a list of holy shit yes that makes brain space for other things.
How To Use A Workflow
You already have all those things that you’re doing over and over. So why not write it down or better yet, pop it into your project management system and copy and paste it? Simple right?
Using a workflow means that you have the brain space for other things, like music lyrics and recipes (or is that just me?)
The beauty of workflows is that they are simple to use.
One, write down all the steps that you use to do all your repetitive tasks
Two, add and subtract items on the checklist to change them.
Why You Should Use A Workflow for Everything
Does this sound familiar?
In the morning, you wake up, get ready for work, find yourself with some extra time before having to hit the road to your day job. You know what you want to be accomplishing this quarter because you’ve already started implementing your plan. But you also know that this week, you need to write three blog posts.
So you click into your project management system, grab your topic and start writing. When you get to the part where you’re uploading to publish, you find yourself trying to cram it into that 15 minutes before you need to go and you forget to add that freebie opt-in that you’ve been working on for the last few days.
You promote your blog post with a freebie that isn’t there.
But if you had had a workflow, this could have been avoided. You would have had a box to check to remind you that you need to do one more thing.
I can even get you started right now. You can take one or both of these routes for your own business.
You can either start writing down every task, no matter how menial and start building workflows off of what you’re already doing, or you can steal three of mine.
Below, I’ve shared three workflows that I have in my own Trello boards that are copy and paste ready into your own project management system.
Comment below and let me know what you changed or added!
BLOG POST WORKFLOW
- Edit / Reviewed before publication
- Uploaded / Formatted / Scheduled
- Analytics Reviewed 1 week after post date
- Check headings for proper h tag
- Include backlinks where applicable
- Identify keywords
- Check keyword results on Google
- Check keyword results on Pinterest
- Title post with keyword included
- Choose low/medium competition phrases
- Good title chosen
- Good quality photo
- Blog post is 2-5 pages long in Google Docs
- Passes the skim test
- Has a primary call to action - list building
- Has secondary call to action - social
- Has related posts
- Shared on Instagram
WEBINAR SETUP WORKFLOW
- Setup webinar on webinar platform
- Make Shareable graphics (Instagram, Facebook, Twitter, Blog post, etc.)
- Create Signup Page
- Make bit.ly to Signup Page
- Link Signup Page to email provider
- Write announcement blog post
- Prep announcement in Later (for Instagram)
- Write "confirmed" for webinar email
- Write reminder emails
- Thank people for coming on social media
- Compile chat room and social media testimonials
- Create REPLAY page
- Make bit.ly for REPLAY page
- Write / Send email with REPLAY information
- Change link in Instagram to REPLAY bit.ly
- Share images on social media to promote REPLAY
SALES PAGE WORKFLOW
- Write headline
- Edit headline
- Write core frustration section
- Edit core frustration section
- Write solution section
- Edit solution section
- Write offer section
- Edit offer section
- Write bio section
- Edit bio
- Write "Who is this for" section
- Edit "Who is this for" section
- Write FAQs
- Edit FAQs
- Write in testimonials
- Edit testimonials
- Sketch layout
- Number sections
- Mock up in Photoshop
- Ask three people if they would buy
- Construct in Squarespace